Payroll tax payments and filings with Wave (
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Wave offers payroll tax payments and filings in fourteen states within the US. There is no additional cost for this feature if your business is based in one of these states. You can authorize tax payments and filings in the payroll setup hub, and we’ll take it from there!
Wave currently offers tax payments and filings in fourteen US states. Your business address in your payroll account must be in one of these states to set up tax service.
What states are tax payments and filings available in?
- Arizona
- California
- Florida
- Georgia
- Illinois
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- Indiana
- Minnesota
- New York
- North Carolina
- Tennessee
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- Texas
- Virginia
- Washington
- Wisconsin
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What tax payments and filing will Wave make?
Federal
| Payments |
Filing |
- IRS-WH – Federal Income Tax, Social Security, Medicare
- IRS-FUTA – Federal Unemployment Insurance Tax
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- Form 940, Employer's Annual Federal Unemployment (FUTA) Tax Return
- Form 941, Employer's Quarterly Federal Tax Return (only applicable for quarterly filers)
- Form 944, Employer's Annual Federal Tax Return (only applicable for annual filers)
- W-2/W-3, Annual Wage and Tax Statements filed with Social Security Administration (SSA)
|
State
Wave will handle New Hire Reporting for all states supported on Tax Service as soon as your automatic tax payments become active.
Click on your state below to see a list of state-specific tax payments and filings Wave can automate.
Arizona
| Payments |
Filing |
- State Withholding Tax
- State Unemployment Tax
|
- AZ UC-018, Quarterly Contribution Return and Wage Detail Report
- A1-QRT, Quarterly Withholding Return
- A1-R, Annual Withholding Reconciliation Return
- State copy of W-2
|
California
| Payments |
Filing |
- State Income Tax Withholding
- SDI (State Disability Insurance)
- State Unemployment Tax
|
- DE9, Quarterly Contribution Return and Report of Wages
- DE9C, Quarterly Contribution Return and Report of Wages (Continuation)
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Florida
| Payments |
Filing |
|
|
- RT-6, Employer’s Quarterly Report
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Georgia
| Payments |
Filing |
- State Withholding Tax
- State Unemployment Tax
- Includes Administrative Assessment tax if applicable
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- DOL-4N, Quarterly Wage Detail and Contribution Return
- G-7 M, Quarterly Withholding Return
- G-1003, Withholding Income Statement Transmittal*
- State copy of W-2
*Payroll tax service reports information included in W-2s generated with Wave Payroll on G-1003. Reporting other forms via G-1003, such as withholding from 1099 Forms, is not offered by payroll tax service.
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Illinois
| Payments |
Filing |
- State Income Tax Withholding
- State Unemployment Tax
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- IL-941, Illinois Withholding Income Tax Return
- UI-3/40, Employer’s Contribution and Wage Report
- State copy of W-2
- Monthly Wage Reporting
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Indiana
| Payments |
Filing |
- State and County Withholding Tax
- State Unemployment Tax
|
- UC-5A, Quarterly Wage Detail and Contribution Return
- WH-1, Withholding Tax Voucher
- WH-3, Annual Withholding Tax Form
- State copy of W-2
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Minnesota
| Payments |
Filing |
- State Withholding Tax
- State Unemployment Tax
- Workforce Enhancement Fee
- Federal Loan Interest Assessment
|
- MDES-1, Quarterly Wage Detail and Contribution Return
- MW-1, Quarterly Withholding Return
- State copy of W-2
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New York
| Payments |
Filing |
- State Withholding Tax
- New York City Withholding Tax
- Yonkers Withholding Tax
- State Unemployment Tax
- New York Reemployment Fund
|
- NYS-1, Return of Tax Withheld
- NYS-45, Quarterly Combined Withholding, Wage Reporting and Unemployment Insurance Return
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North Carolina
| Payments |
Filing |
- State Withholding Tax
- State Unemployment Tax
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- NCUI 101, Employer’s Quarterly Tax and Wage Report
- NC-5, Semiweekly/Monthly/Quarterly Income Tax Return
- NC-3, Annual Withholding Reconciliation of Income Tax
- State copy of W-2
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Tennessee
| Payments |
Filing |
|
|
- LB-0456, Premium Report
- LB-0851, Wage Report
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Texas
| Payments |
Filing |
|
|
- C-3, Employer’s Quarterly Report
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Virginia
| Payments |
Filing |
- State Withholding Tax
- State Unemployment Tax
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- FC-21/20, Employer Quarterly Payroll and Tax Report
- VA-5, Employer’s Semiweekly/Monthly/Quarterly Income Tax Return
- VA-6, Employer’s Annual Summary of Income Tax Return
- State copy of W-2
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Washington
| Payments |
Filing |
- State Unemployment Tax
- Washington Employment Admin Fund
- State Industrial Insurance
- Washington Paid Family & Medical Leave
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- EMS 5208 A, Quarterly Unemployment Insurance - Tax Summary
- EMS 5208 B, Quarterly Unemployment Insurance – Wage Detail
- F212-055-000 Workers’ Compensation Employer’s Quarterly Report
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Wisconsin
| Payments |
Filing |
- State Withholding Tax
- State Unemployment Tax
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- UCT-101-E, Quarterly Contribution Report
- UC-7823-E, Quarterly Wage Report
- WT-6, Withholding Tax Deposit Report
- WT-7, Employers Annual Reconciliation
- State copy of W-2
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Household employers are required to deposit taxes against and file IRS Schedule H, which Wave's payroll tax payments and filings do not support. Household employers can take advantage of the great self-serve features available in Wave Payroll, including payroll calculations, direct deposit for employee pay, and W-2 generation at year end, but are not able to take advantage of tax service.
Ready to go? Find out how to set up automated tax payments & filings with Wave!
Frequently asked questions
Will Wave still file for me if I don't run payroll?
If you are enrolled in payroll tax service and your payroll tax service has started, Wave will file the applicable forms listed above even if you don’t approve any payrolls. You can confirm the start date of your payroll tax service in Payroll > Taxes. If you don’t approve any payrolls with a pay day that falls within a reporting period, Wave reports $0 on the filings for that period. Remember that you’ll still need to electronically sign federal filings before Wave can file them on your behalf. You’ll receive an email as soon as your forms are ready to sign. Follow the link in the email to go to your Wave account and follow the prompts to complete the electronic signature process.
How can I check if my filings are complete?
Wave posts quarterly bundles in Payroll > Tax Forms during the final week of the month when quarterly filings are due (January, April, July, October). These bundles are for your records, and include a copy of state filings that Wave has produced on your behalf. Remember to follow the prompts in your Wave account to electronically sign federal forms.
If your return says "Applied For" we have not submitted any filing or payment and have marked the tax as paid by you. If you have received a notice when you run payroll that says "There's a problem with Wave's access to the following account" we have not submitted payment and have marked the tax as paid by you. We may have also been unable to file – in this case you should confirm the status of your state filing(s) directly with the state agency.
