Payroll by Wave offers an additional Tax Service for several states within the US. With this service, Wave can pay and file your state and federal taxes when you activate your Payroll account. All you have to do is sign up, and we’ll take it from there!

What states are supported by Tax Service?

Wave’s Tax Service is currently available in five US states: California, Florida, Illinois, New York, Texas, and Washington.

What payments will the Tax Service team make?

Federal

  • IRS-WH – Federal Income Tax, Social Security, Medicare
  • IRS-FUTA – Federal Unemployment Insurance Tax

State

California

  • State Income Tax Withholding 
  • California SDI (State Disability Insurance)
  • California State Unemployment Insurance Tax

Florida

  • Florida Reemployment Tax

Illinois

  • State Income Tax Withholding
  • Illinois State Unemployment Tax

New York

  • New York State Withholding Tax
  • New York State Unemployment Insurance Tax

Texas

  • Texas Unemployment Insurance Tax

Washington

  • Washington State Unemployment Insurance Tax
  • Washington State Industrial Insurance

What forms will the Tax Service team file?

Federal

  • Form 941 – Employer's Quarterly Federal Tax Return, OR, depending on filing frequency, Form 944 – Employer's Annual Federal Tax Return
  • Form 940 – Employer's Annual Federal Unemployment (FUTA) Tax Return
  • W-2/W-3 – Year end filing to Social Security Administration (SSA)

Household Employers

Wave provides Schedule H, which your employee attaches to Form 1040 (US individual income tax return) when filing an income tax return.

You're a household employer if you pay someone to perform duties in your home, like a nanny, a housekeeper, a personal assistant, or a gardener.

State

California

  • DE 9 – Quarterly Contribution Return and Report of Wages
  • DE 9C – Quarterly Contribution Return and Report of Wages (Continuation)

Florida

  • RT-6 – Florida Department of Revenue Employer's Quarterly Report

Illinois

  • Form IL-941 – Illinois Withholding Income Tax Return
  • Form UI-3/40 – Employer's Contribution and Wage Report
  • Form W-2 – State copy

New York

  • Form NYS-45 – Quarterly Combined Withholding, Wage Reporting and Unemployment Insurance Return

Texas

  • Texas Employer's Quarterly Wage Report

Washington

  • EMS 5208 A Quarterly Unemployment Insurance - Tax Summary
  • EMS 5208 B Quarterly Unemployment Insurance - Wage Detail
  • F212-055-000 Worker's Compensation Employer's Quarterly Report

How much does Tax Service cost?

If you are located in a state supported by Tax Service, your full Payroll subscription will include a $35 base fee, plus $4 per employee per approved payroll per month.

As of October 2017, Tax Service is “opt out” for employers, meaning Tax Service will be set up automatically once you activate your Payroll subscription – but you can choose to cancel this service at any time.

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