The T4 slip is a summary of employment earnings and deductions for the year. For tax year 2023, it will be available to generate in Tax Forms section of your payroll account from February 6, 2024 onward. The deadline to file with CRA and distribute to employees is February 29, 2024.
T4 slips for the current calendar year are only available in your Wave account on or after their release date in the following calendar year.
At a glance
- Important Dates
- Generate and download T4 slips
- Complete E-file transmitter info
- Correct T4 slips
- Dental care reporting
- File T4 slips
- Frequently asked questions about T4 slips
|Tuesday, February 6, 2024||2023 T4 slips are available to generate in Wave|
|Thursday, February 29, 2024||Deadline to file T4 slips with CRA.
Read more about this deadline here
|Thursday, February 29, 2024||Deadline to distribute T4 slips to employees|
Generate and download T4 slips
- On the left-side menu click Payroll > Tax Forms.
- If T4s are available, you will see them listed under Actions. Click Generate.
- The employer summary will open for you to review. Complete the e-file transmitter info section. For help completing this section see complete E-file transmitter info below.
- Complete the employee summary section, which requires you to fill in employer-offered dental benefits for each employee. For help completing this field, see complete dental care reporting below.
- If information is missing, you will see a notification that says Fix Missing. Complete the required fields to continue.
- Click Generate T4s.
You must have an active or limited access payroll subscription to generate T4 slips in Wave. To reactivate, click your business name at the top right corner of your Wave account. Click Business settings, then click Billing. Wave does not file T4s with CRA. Guidance for e-filing with CRA is provided below.
Complete E-file transmitter info
The "E-File Transmitter Info" (full name and address details) should be that of the person filing the T4. The "Contact Information" (full name and phone number) will appear on your T4 Summary and should be for the person who can answer questions about the return if CRA needs to get in touch.
|I am a service provider submitting returns for others||If you are an accountant using Wave to produce and submit T4 slips on behalf of a client|
I am submitting my return
If you are the business owner producing T4 slips for your business
Complete dental care reporting
Beginning in tax year 2023, reporting dental benefits is mandatory. Benefits must be reported if they are offered to the employee, even if they were not used.
When you generate T4 slips with Wave, you must select one of the following options for each employee:
|Code||Select this code if|
1 - No dental insurance or coverage of any kind
2 - Payee
3 - Payee, spouse and dependent children
4 - Payee and their spouse
5 - Payee and their dependent children
Correct T4 slips
If you become aware of an error with a T4 before they are filed with CRA, click Discard current form and start over before correcting the employee detail and generating the forms again using these steps.
You can correct employee names, addresses, and SINs directly in your Wave account. Here's how:
- Under Payroll > click Employees
- Select the Employee
- Click Personal information
If you want to request other corrections to your T4 forms, open Mave, Wave’s automated chatbot, and type T4 corrections. Mave will help collect any relevant details and direct you to the appropriate support. Learn how to open Mave in Get support with Wave.
If you're missing a benefit and cannot add it to a future payroll in Wave, open Mave, Wave’s automated chatbot, and type missing benefits. Mave will help collect any relevant details and direct you to the appropriate support. Learn how to open Mave in Get support with Wave.
File T4 slips
Once the T4 slips and summary have been generated in Wave, the following page will provide you with a short to-do list, in order to complete your T4 filings.
- Download the T4s as outlined and distribute to your employees.
- Download the XML file for internet file transfer and upload the file to the CRA website as outlined here.
Wave provides you with the T4 slips for distribution to employees, as well as an XML internet transfer file so you can file online with CRA. Wave does not file T4 information with CRA.
Frequently asked questions about T4 slips
Does Wave file T4 slips?
Wave does not file T4 slips with the CRA. You can generate the T4 slips and summary in Wave. As part of the package, an XML internet transfer file is provided so that you can file online with the CRA. Check out How to File T4s for more information.
Where is the T4 summary in my XML file?
A T4 summary is not required with internet file transfer as CRA performs the reconciliation automatically.
Why is there no value in Box 82 on the T4 Summary?
Box 82 on the T4 Summary is used to enter the dollar amount you remitted for the year under your payroll program account number. Wave does not populate Box 82, and this is normal.
It is possible that you may have made remittances outside of Wave throughout the year and Wave has no way to know the exact amount. To avoid error, Box 82 is left blank (and as a result, Box 84 and 86 are blank as well). In Wave, you can generate an XML file, which is used for online filing with the CRA. When filing this way, it is not necessary for Box 82 to be filled in.
When should T4 slips be distributed to employees?
You must give your employees their T4 slips for the previous year by the last day of February. For example, you must give employees their T4s by February 29, 2024 for any time they worked for you in 2023.
Do employees have access to their T4s through their Wave employee accounts?
Yes. T4 slips are available in employee Wave accounts as soon as you generate the forms in Wave. They can be accessed from Tax Forms. Learn more about inviting your employees to Wave.
I've filed my T4s but there is an incorrect employee address.
You do not have to file an amended T4 slip if the only change is to the employee’s address. Learn more here.
Employer address is not appearing on employee T4 slips.
In the Employer's Name field on employee T4 slips, the CRA states you will enter your operating or trade name in the space provided. It should be the same information that appears on your statement of account. If you would like to, you may also add your business address in this space but it is not mandatory. Wave does not automatically populate the business address in this field. Learn more here.