Approve a payroll

Approve a payroll

Approved Payroll Summary

Delete an approved payroll

Change or skip a payroll period

If you have not run a payroll before, approving a payroll begins your 30-day free trial payroll subscription.

Approve a payroll

If you have hourly employees, you must fill out a timesheet for the current pay period before you can approve the payroll. If you have salaried employees, their salary automatically populates based on the current pay period.

        1. On the left-side menu, select Payroll > Run Payroll.
        2. Review your payroll information for accuracy.
        3. Click Review this payroll to see any notices for this payroll. Review and acknowledge the notices, or make the required updates to continue.
        4. Click Approve this payroll.

When using direct deposit, you must approve each payroll three business days before the intended payday. Learn more about paying your employees on time.

Your payroll cost amount and payroll withdrawal amount may differ if your payroll taxes are not withdrawn at the same time as your employee wages.

Approved Payroll Summary

The Approved Payroll Summary appears after approving your payroll period. From this page, you can:

        • Download a CSV or PDF of the Employer Summary and Statement of Earnings
        • Print checks
        • Preview the next pay period
        • Delete the approved payroll
        • Review and download employee pay statements

Delete an approved payroll

If a change is needed after a payroll has been approved, you can delete the approved payroll and start again, as long as the direct deposit has not been withdrawn. Learn how to delete an approved payroll.

Change or skip a payroll period

If you do not have a payroll to run for a pay period, you can skip it. Once you approve a pay period that falls after a skipped period, you can’t go back. To skip a pay period:

        1. On the left-side menu, select Payroll > Run Payroll.
        2. Click Edit under the END date on the payroll scheduler.
        3. From the calendar, select the end date for the period you want to move or skip to.

The End date must align with your current payroll frequency end day.

The payroll calendar will automatically adjust to this new period.

If you get an error that the payroll cannot be calculated:

        • Review your payroll frequency and pay period dates to ensure that the end dates align. For example, if your payroll frequency is biweekly, you can't skip just a single week. You can only skip a full two-week period. For a single week without wages, run your payroll as normal and only enter employee hours in the week that the employee worked.
        • Ensure you’re not trying to select an end date for a pay period that has already
          been approved.