Overview of the payroll dashboard

The payroll dashboard is your home base for reviewing, editing, and approving payroll runs. Access the dashboard by navigating to Payroll > Run Payroll in the left-hand navigation menu.

Payroll dates

See your payroll dates at a glance, including the start and end dates for the most recent payroll run, and the payday.

The start date and end dates represent the days (inclusive) that you are paying your employees or contractors in this period; the pay date is the day your employees will receive their direct deposit (or the day you plan to cut their check).

Setting your pay dates:

Monthly

If you want to pay your employees once a month, set the end date as the last day of the first month you want to pay your employees.

For example, if you plan to start using Payroll by Wave to pay your team in March, the last day of the pay cycle would be March 31st.

Semi-Monthly

If you want to pay your employees twice a month (semi-monthly), set the end date as the last day of the first semi-monthly pay period you wish to pay your employees.

For example, if you want to pay your employees for days worked any time between the 1st and 15th of the month, the end date of the pay period should be set to the 15th.

If you want to pay workers for days worked between the 16th and final day of the month, set the end date as the final day of the month.

Bi-Weekly

If you have a bi-weekly pay cycle, set the end date to the final day of the first two week period you want to pay your employees for.

For example, if you want to pay your employees for a two week period that starts on Monday, March 4th, set the end date for that period to Sunday, March 17th.

Remember that once you set the two-week range, you won’t be able to change this later. The range will always cover the same days of the week, so make sure you're confident in the range you choose. In this example, because we set our two week period to begin on a Monday and end on a Sunday two weeks later, all future pay periods will also begin on a Monday and end on a Sunday.

Weekly

Follow the same steps described for a bi-weekly pay period, but set the end date a week from the start date.

When direct deposit is involved:

If you pay your employees via direct deposit, you must approve each payroll run three business days prior to the intended payday.

For example, if the payday is Friday, March 8th, you must approve the payroll by no later than 3:00 p.m. Eastern on Tuesday, March 5th.

Make sure to set your payroll schedule so that the timeframe for approving a payroll comes after the pay period is done, so you can approve the payroll run with all employee hours, bonuses, and deductions accurately accounted for.

Review and Approve

When you’re ready to run payroll for a period, click Review to see all the costs for the period. Double check the amounts and click approve when you’re ready.

If you need to make changes to the payroll at this point, click Delete.

Clicking delete does not remove any hours or other data you entered for this period. It removes the payroll from pre-approval, allowing you to make further changes.

Approved Payrolls

Once you've run your first payroll, you can view all your approved payrolls and their associated costs by clicking Approved Payrolls. You can also view and download individual employee pay stubs, from this page, in addition to deleting eligible payrolls.

An approved payroll can be deleted if it meets the following criteria: no payrolls have been run after it and no money involved in the payroll has moved yet (for direct deposit or tax payment).

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