Wave's new receipts feature

Wave has launched a new version of the receipts feature and has retired the original receipts feature set and mobile application. This page will introduce you to the new experience, how to best leverage the new feature for a variety of situations, as well as which areas of the original feature have been retired.

Overview of the new receipts feature

Managing receipts with Connected Accounts

Managing receipts without Connected Accounts

Which aspects of the original receipts feature set have been retired? 

Other FAQ's about the new feature

Overview of the new receipts feature

The new receipts feature lives directly on the Transactions page to provide a unified bookkeeping and receipt management experience. Using the new feature, you can attach a receipt directly to an existing transaction by selecting to upload a file, or by dragging and dropping a file into the transaction details section.

How to attach a receipt to an existing transaction

  1. Navigate to Accounting > Transactions
  2. Locate the transaction to which you want to attach a receipt, and click on the small dropdown arrow to the right of the transaction to view the transaction details pane
  3. Click on the Receipt tab, and either use the “select a file” option or drag and drop your file
  4. Click Save

 

The new feature can be used on mobile as well! Wave's Dashboard and Transactions pages are fully responsive, meaning that the page experience adjusts to your screen size for ease of use on any device (mobile, tablet, or desktop). Login on your mobile web browser, and navigate to the Transactions page to attach saved receipt files to expense transactions, or use your camera app to take a picture and attach the receipt.

You can also upload a receipt directly from the Dashboard page. This will allow you to create a new expense transaction for which you can then add in the relevant purchase details to properly bookkeep.

How to upload a receipt through the Dashboard

  1. On the Dashboard page, click on the Create a new button and select the option Transaction from the drop-down menu
  2. Fill in the relevant transaction details, take a photo of your receipt (if on mobile or tablet) or select an image from your photo library and click Save

Uploading a receipt from the Dashboard page is designed for situations in which you want to attach a receipt on the go, but the corresponding expense transaction does not exist yet in Wave. 

How to filter for transactions that have attachments

With the launch of the new receipts feature, we have also introduced a new filter that will allow you to filter for transactions that have receipts attached or transactions that have no attachments

  1. Navigate to Accounting > Transactions
  2. Click on the Filter button at the top right of the page
  3. In the modal that opens, click on the Receipt option and select “Attached” if you want to view transactions that have receipts attached or select “None” to view transactions with no attachments

Managing receipts with Connected Accounts

If your business accounts are connected to automatically import transactions into Wave, the most straightforward approach to receipt management for a particular purchase is to locate the imported expense transaction, and attach the receipt. 

If you upload your receipts in bulk or immediately after making the purchase, click either option below to learn the best way to manage your receipts.

I upload my receipts in bulk at the end of the week/month/year

If your accounts are connected and you have a dedicated time of the week, month, or year to upload your receipts in bulk, the best option for you will be to do the following: 

  1. Navigate to the Transactions page
  2. Filter the page to transaction type "Withdrawal", choose attachment option "None" and set your desired date range to filter for expense transactions without attachments
  3. Go through the various expense transactions, and attach the relevant receipts

I upload receipts immediately after purchase

If your business accounts are connected to import transactions, and you upload receipts immediately after the purchase, there may not be an expense transaction to attach the receipt to because the transaction hasn't imported yet. In this case, the best option for you will be to do the following: 

  1. Login to Wave on your mobile web browser
  2. At the top of the Dashboard page select the Create a new button, and then Transaction
  3. Take a photo with your mobile camera app or select an existing file
  4. Fill in the relevant purchase details and click Save

This will create an expense transaction on the Transactions page with the receipt attached.

When the corresponding expense transaction eventually imports onto the Transactions page through your connected account, you will need to manually merge the duplicates together.

Managing receipts without Connected Accounts

The new receipts feature works best in tandem with accounts that are connected for transaction import. If your business accounts are not connected or not supported, we recommend that you use the below methods to most efficiently manage your receipts. 

I upload my receipts in bulk at the end of the week/month/year

If you have a dedicated time of the week, month, or year to upload your receipts in bulk, and your business accounts are not connected or not supported for transaction import, the best approach for you will be to do the following: 

  1. Go to your online banking, and download an electronic statement(s), or your most recent transactions
  2. Go to the Transactions page, and upload the transaction file into Wave
  3. Filter the page to transaction type "Withdrawal", choose attachement option "None" and set your desired date range to filter for expense transactions without attachments
  4. Go through the various expense transactions and attach the relevant receipts

If you're unable to download files of your transactions from your bank, take a look at the below method for I upload my receipts at point of purchase, and repeat this for each receipt you need to upload.

I upload receipts immediately after purchase

If your business accounts are not connected or not supported for transaction import and you upload receipts at point of purchase, the best approach for you will be to do the following: 

  1. Login to Wave on your mobile device
  2. At the top of the Dashboard page select the Create a new button, and Transaction
  3. Take a photo with your camera app or select an existing file
  4. Fill in the relevant purchase details and click Save

This will create an expense on the Transactions page with the receipt attached.

If you upload your transactions through electronic statements, and the same expense transaction is recorded a second time through the statement upload, you will need to manually merge the duplicates together.

Which aspects of the original receipts feature set have been retired? 

With the transition to the new receipts experience, a number of areas from the original receipts feature set have been retired. The most important thing to know is that no data will be lost through this transition. All of your existing receipts will continue to be stored in Wave, and will be available for export at any time through the Receipt Export. Below, we've listed out the areas that have been retired

  • Wave receipts mobile application: The new, streamlined feature in waveapps.com unifies your receipt and transaction management in a single experience on both mobile or desktop.
  • OCR image processing: with the new feature, receipts are simply attached to transactions, so the images no longer need to be processed to create transactions.
  • Receipts page (Purchases > Receipts): this page served as a hub to manage your uploaded receipts, and move them through statuses to post to your accounting. The new feature eliminates this manual process, so this page is no longer needed.
  • Email receipts feature (receipts@waveapps.com): since receipt images will no longer be processed, we have removed this feature. Moving forward, you can download your digital receipts and attach them directly to transactions (or take screenshots to then attach them).
  • Receipts Settings: As the features related to the Receipt Settings have been eliminated, these have been removed.

Other FAQ's about the new experience

What if I have a receipt for a purchase paid for in cash or paid through a non-connected personal account?

On the Dashboard page, select the Create a new button, and then Transaction. Select or drag and drop a file from your device (or take a picture with your camera if on your mobile or tablet device) and fill in the relevant details. This will create an expense on the Transactions page with the receipt attached. 

What if I have a digital receipt?

Download the receipt file, and navigate to the Transactions page. Locate the relevant expense, and attach or drag and drop the receipt file into the transaction details.

If you have a digital receipt for a purchase but the receipt is not its own file (e.g. the receipt was in the body of an email), take a screenshot of the receipt, and navigate to the Transactions page. Locate the relevant expense, and attach or drag and drop the receipt file into the transaction details.

Note: depending on whether your accounts are connected, and whether you upload the receipt at point of purchase or later on, please also refer to the workflows outlined in the main article above.