When an employee resigns or is dismissed from your business, they must be offboarded in Wave to ensure your records are accurate.
Offboarding an employee in Wave here is a two-part process: marking their employment status as offboarded and completing the offboarding tasks. The employee is not officially offboarded in Wave until all tasks are completed.
Mark an employee’s status as offboarded
Complete the offboarding tasks
Mark an employee’s status as offboarded
To begin the employee offboarding process:
- Open the Employees page.
- Select the employee’s name.
- Click Employment Status.
- Click Start Offboarding, then select Let’s Get Started.
- Select a reason for the termination, the last day of work, and the date they gave notice. If no notice was given, input the last day they were employed.
- Review the final pay period and the payday deadline.
- Enter the amount of dismissal and severance pay, if applicable.
- Click Save changes.
Wave checks for regular, dismissal, severance, vacation, overtime, and sick pay for the employee being offboarded. Any owed amounts are automatically added to their final pay.
Complete the offboarding tasks
Once you have marked your employee as offboarded, an Offboarding Task List appears on their Employment Status page.
Start with the first task and work down the list in order until it’s complete. The offboarding list includes:
- Filling in final timesheets, if applicable
- Issuing their final payment
- For Canadian businesses, issuing an ROE. Canadian employers must issue an ROE (Record of Employment) to remain compliant with Service Canada. Learn how to Issue or amend an ROE (Record of employment).
- Collecting keys or other business property outside of Wave
When you issue an employee’s final pay, it will be added to your next payroll. You cannot approve a final pay as a single payroll period.
For businesses in Canada, if the recommended final pay date falls before the next scheduled payday, you may be able to run a single employee pay period. If available, a button that says Pay them separately will appear next to the employee’s name on the Run Payroll page. Click this button to run the final payroll without including other employees.