What’s the difference between saving an invoice and approving a draft?

A draft invoice is created in Wave when you click Save and Continue after creating a new invoice. Wave does not automatically save invoices unless you click this button. While you can edit or delete a draft invoice, you need to approve it before you can send it to your customer, or record a payment.

Saving an invoice as a draft does not make any changes to accounting and your reports. Once you approve the draft, it will reflect on your accrual basis reports, as accrual reports also take into account unpaid invoices. Once an invoice has been approved, you will not be able to change it back to a draft.

To approve a draft invoice:

  1. Click Sales & Payments on the left navigation menu, then select Invoices.
  2. Click the Draft tab above your list of invoices, and locate the draft invoice.
  3. Click on the invoice to view it.
  4. To approve the draft, click on Approve draft within the Create section of the invoice.