Mark an invoice as paid

If you use Wave's online payments feature, Wave marks the invoice as paid as soon as the customer pays the total amount due.

An invoice's status only changes to Paid when the total amount due is recorded as paid. If you record a payment and the invoice still has a balance due, its status is Partial.

If you receive invoice payments outside Wave and import transactions into Wave, categorize the imported transactions to avoid duplicates.

Categorize a transaction as an invoice payment

Record an invoice payment in your web browser

Record an invoice payment in the Wave mobile app

Categorize a transaction as an invoice payment

1. On the Transactions page, find the imported income transaction for the invoice payment.
2. In the Category field, select Payment Received for an Invoice in Wave, then select the appropriate invoice.
3. If in the mobile app, tap Save.

Accounting transactions in the mobile app are included in Wave’s Pro and Receipts Plans. Learn about Wave’s plans.

Record an invoice payment in your web browser

1. On the left-side menu, click Sales & Payments > Invoices.
2. Click the invoice to open it.
3. In the Manage payments section, click Record a payment.
4. Fill in the details of the payment and add any Memo / Notes.
5. Click Submit.

This creates an income transaction on your Transactions page.

Record an invoice payment in the Wave mobile app

1. On the bottom menu, tap Sales > Invoices.
2. Tap the invoice to open it.
3. Scroll down and tap Record payment.
4. Select the payment method, then edit any details, and add any Memo / Notes.
5. Tap the Record as paid button.

This creates an income transaction on your Transactions page.