Record an invoice payment

If you use Wave's online payments feature, Wave takes care of the bookkeeping for you, and the invoice gets marked as paid as soon as the customer makes a payment.

If you receive invoice payments outside Wave and import your transactions into Wave for bookkeeping, categorize the imported transactions instead of recording a payment directly on the invoice to avoid duplicates.

Record an invoice payment in your web browser

Categorize an invoice payment transaction in your web browser

Record an invoice payment in the Wave mobile app

Categorize an invoice payment transaction in the Wave mobile app

Record an invoice payment in your web browser

1. On the left-side menu, click Sales & Payments > Invoices.
2. Locate the invoice, and click Record payment.
3. Fill in the details of the payment and add any Memo/notes if necessary.
4. Click Submit.

This marks the invoice as paid and creates an income transaction on your Transactions page.

Categorize an invoice payment transaction in your web browser

1. On the left-side menu, click Accounting > Transactions.
2. Locate the imported income transaction associated with the invoice payment.
3. In the Category drop-down, select Payment Received for an Invoice in Wave, then select the appropriate invoice.

This marks the invoice as paid.

Record an invoice payment in the Wave mobile app

1. On the bottom menu, tap Sales > Invoices.
2. Tap on the invoice you want to record a payment on.
3. Tap Record payment and move through the prompts to record the details.
4. Tap Record as paid.

This marks the invoice as paid and creates an income transaction on your Transactions page. 

Categorize an invoice payment transaction in the Wave mobile app

Accounting transactions in the mobile app are included in Wave’s Pro and Receipts Plans. Learn about Wave’s plans.

1. On the bottom menu, tap Accounting > Transactions.
2. Locate the imported income transaction associated with the invoice payment.
3. Tap Category, select Payment Received for an Invoice in Wave, then select the appropriate invoice.
4. Tap Save.

This marks the invoice as paid.