Create an estimate in your web browser

Create an estimate in the Wave mobile app

Create an estimate in your web browser

  1. On the left-side menu, click Sales & Payments > Estimates.
  2. Click Create estimate.
  3. Add or edit the estimate title, subheading, and your business information by clicking on the header to expand it.

    If you edit your business information here, the changes will apply to your business profile, and be saved under your business’s profile settings.

  4. Estimate numbers will autopopulate in sequence. To edit the number, click the Estimate number field and make the change.
  5. Click Add customer. Select a customer from the list, or click Create new customer at the bottom of the drop-down menu to add a new customer.
  6. Choose a date for the estimate, a date the estimate is valid until, and optionally enter customer reference details.

    You can set a default valid until date in your customization settings. Learn how to customize your invoices and estimates.

  7. Click Add Item to add the product or service. If you already have saved items, select them from the drop-down menu. You can type in the item name to search for it. To create a new product or service, click Create new product or service at the bottom of the drop-down menu.

    If you create an item through the estimate, the default Income account will be Sales. To choose a different account, click Edit income account and select from the list. When you convert the estimate to an invoice, Wave automatically tracks the income under the income accounts you select for your products or services. Learn more in How Wave bookkeeps your invoices.

  8. Fill in the following fields: Description (optional), Quantity, Price, and Tax. If you entered a price when you created this product, the Price field will be automatically filled, but this can be changed here.

    Learn how to add a new sales tax.

  9. To add a discount to your estimate, click Add discount below the Subtotal field.
  10. If you want to create the estimate in a currency different from the one you have set as default for the customer, click the currency field and select a currency from the drop-down menu.

    To set a default currency for a customer, head to Sales & Payments > Customers.

  11. With a Pro Plan subscription, you can add attachments to estimates. In the Attachments section below the footer, click the + icon to upload or drag and drop your files. For more information on file types and size limits, see Frequently asked questions about invoice and estimate attachments.
  12. Click Save and continue, or click Preview to preview the estimate before saving. Clicking Save and continue will save the estimate as a draft.

    To remove the Wave footer, turn this setting off in your default invoices and estimates settings. This feature is only available to Pro Plan subscribers.

  13. Click Approve draft once you are satisfied with the estimate. Approving the draft will allow you to send the estimate. Learn how to send an estimate.

Create an estimate in the Wave mobile app

  1. Log in to the Wave mobile app.
  2. Tap Sales on the bottom menu, then tap Estimates in the submenu.
  3. If you’re creating your first estimate, tap Create estimate. Or, tap the + button at the top right of your screen.
  4. Tap the field at the top to change the estimate title, estimate number, and optionally add customer ref and a summary. Tap Done to save the details.
  5. Tap the Customer field and select a customer from the list. To add a new customer, tap the + symbol at the top right of the customer list page.
  6. Choose an estimate date by tapping the Estimate date box and selecting the date on the calendar.
  7. To add a date the estimate is valid until, tap the Valid until box and select from the options.
  8. If you are invoicing in a currency different to the one you have set as default for the customer, tap the Currency field and select a currency from the list.
  9. Tap Add items to add a product or service to the estimate. If you have already created items, select the item from your list. You can edit the description, quantity, price & sales taxes here if needed. Tap Done to confirm. To create a new item, select the + icon on the item list page, fill in the details, then tap Add new item.

    If you create an item through the estimate, the default Income account will be Sales. To choose a different account, select a different income account from the Income account drop-down menu. When you convert the estimate to an invoice, Wave automatically tracks the income under the income accounts you select for your products or services. Learn more in How Wave bookkeeps your invoices.

  10. Add Terms of Service / Notes or a Footer by tapping Add under Footer notes.
  11. Tap Save.

    To remove the Wave footer, turn this setting off in your default invoices and estimates settings. This feature is only available to Pro Plan subscribers.